A fuel station handles a lot of money in small amounts, across shifts, pumps and credit customers. When the records live on paper and in a cash book, mistakes and leaks are hard to find. Fuel station management software brings meter readings, stock, shift sales and customer dues into one place, so the owner can see the day's numbers without waiting for the accountant.

The problems with paper

  • Meter readings written by hand at every shift change, and copied again into the books.
  • Stock that is hard to reconcile: tank dips, deliveries and sales rarely add up on the first try.
  • Credit customers such as transport companies and regular drivers, whose dues are tracked in a notebook.
  • Shift handovers where cash, card and credit sales have to match the pumps.

What fuel station software should do

Daily meter reading

Staff record opening and closing readings for every nozzle, and the system calculates the litres sold per pump and per shift.

Fuel stock tracking

Deliveries, tank stock and sales in one ledger, so differences show up the same day instead of at month-end.

Sales reconciliation

Cash, card and credit sales checked against the meter readings, shift by shift.

Shift management

Who worked which pump, what they sold and what they handed over.

Customer dues

Credit sales posted to the right customer automatically, with balances and statements ready when it is time to collect.

Why a mobile app

Fuel station staff work on the forecourt, not behind a desk. An Android app on a phone or tablet lets them record readings and sales where the work happens, and lets the owner check the numbers from anywhere.

What filling stations say about Pump Manager

Our Android app, Pump Manager, is live on Google Play and used by filling stations in Bangladesh:

"After using Pump Manager, our fuel station’s billing and due tracking became 100% automated. Highly satisfied."

Akash Filling Station

"With Pump Manager, fuel stock updates and daily reports are just one click away. Highly efficient system."

M/S Prince Filling Station

Read the full Akash Filling Station case study.

Frequently asked questions

Which devices does Pump Manager run on?

Pump Manager is an Android app, available on Google Play. It runs on the Android phones and tablets that station staff and owners already carry.

Can it track credit customers' dues?

Yes. Billing and due tracking are part of the app, as Akash Filling Station describes above: credit sales go to the customer's account, and balances are ready when it is time to collect.

Is it only for petrol pumps?

No. It is built for petrol pumps, CNG stations and fuel depots, with the same daily routine of meter readings, stock and shift sales.

Beyond one station

Owners with several stations, CNG stations or fuel depots need the same records across sites, with reports that compare them. Pump Manager is available for licensing and custom adaptation, and we build custom software for fuel and energy businesses with their own workflows.

See Pump Manager and our fuel and energy software page, or talk to us about your stations.